WWFC & COVID-19

HEALTH & SAFETY

COVID-19 VACCINATION POLICY

Amended September 28, 2021
Policy Statement

Waterloo Wellington Flight Centre (the “Flight Centre”) is committed to the health and safety of
all students, employees, staff, contractors, and volunteers (“Community Members”) who attend
our facilities. This COVID-19 Vaccination Policy (this “Policy”) has been developed and
implemented in accordance with the direction from the Ministry of Colleges and Universities,
guidance from the Ontario Chief Medical Officer of Health, and local public health guidance and
directives.


The objective of this Policy is to reduce the transmission of COVID-19 to protect the health and
safety of the Flight Centre’s Community Members. To that end, and in accordance with
ministerial directives, the Flight Centre requires that all Community Members be fully vaccinated
against COVID-19, except as set out below.
This Policy comes into effect as of September 7, 2021.
Latest Amendment September 28 2021.


Proof of Vaccination
Upon arrival at the flight centre, Community Members must provide:
a) proof of vaccination against COVID-19; or
b) written proof of a medical reason (provided by a physician or a registered nurse) that
sets out a documented medical reason for not being fully vaccinated against COVID-19,
and the effective time period for the medical reason (i.e. time-limited or permanent).
Individuals with a Medical exemption must undergo an antigen test and demonstrate a
negative result at least once every seven (7) days. The official result paperwork of each
negative test must be shown upon entry to the flight centre.


For the time being, a Community Member may provide an attestation that they are vaccinated in
lieu of Proof of Vaccination; however, a Community Member who provides an attestation will be
expected to follow up with Proof of Vaccination by October 17, 2021.


In the future the Flight Centre may require Community Members to provide Proof of Vaccination
(or proof of a documented medical exemption) in electronic or paper format.


Prior to October 17, 2021, a Community Member who has not provided Attestation of
vaccination or Proof of Vaccination, including those who have provided proof of a documented
medical exemption, must undergo an antigen test and demonstrate a negative result at least
once every seven (7) days. The official result paperwork of each negative test must be shown
upon entry to the flight centre.


Rapid antigen testing is available on a walk-in basis at the Shopper’s Drug Mart located at 1005
Ottawa St N, Kitchener (519 894 6813) for $40. Antigen testing will be at the Community
Member’s expense.


All Community Members, other than those who require accommodation as set out below,
visiting the Flight Centre’s campus must be fully vaccinated and provide Proof of Vaccination by
no later than October 31, 2021.


Protective Measures
This Policy is but one step in the Flight Centre’s plan to protect the health and safety of
Community Members. Community Members are still required to undergo screening and wear
face coverings while indoors on campus and abide by all other local and provincial public health
guidance and directives.


Accommodation
The Flight Centre will provide accommodations for rare cases where community member cannot
be vaccinated for medical reasons or grounds protected by the Ontario Human Rights Code.
Accommodation requests will be assessed on a case-by-case basis.


Any Community Member requesting accommodation in relation to this Policy must disclose their
need for accommodation to Bob Connors (GM), provide supporting information/documentation
to substantiate the reason they are unable to receive a COVID-19 vaccine, and cooperate in the
Flight Centre’s efforts to accommodate.


This Policy will be interpreted and applied in a manner consistent with the applicable human
rights legislation.


Privacy
The Flight Centre will ensure that all information collected for the purposes of this Policy is used
only for the purposes of the Policy, shared only on a need-to-know basis, is stored securely, and
deleted when no longer required.


The Flight Centre is required to report non-identifiable statistical data on vaccination rates to the
Ministry of Colleges and Universities weekly.


Review and Modification
The Flight Centre will review this Policy on a regular basis and reserves the right to modify its
contents at any time, based on currently available public health information and
recommendations, any further directives or legislative amendments, and operational
requirements. You will be notified of any changes to this Policy.


For more information about this Policy, please email Bob Connors (GM) bconnors@wwfc.ca


For information about the COVID-19 vaccine, please visit:
Regional of Waterloo Public Health and Emergency Services
Government of Ontario
Government of Canada


Further Clarification – Important Dates
Effective immediately:
• Must pass Daily Health Check COVID-19 screening at front door.
• Must provide Attestation of vaccination, Proof of negative results, Proof of medical
exemption and negative test results or Proof of vaccination.


Effective October 17th 2021:
• Must pass Daily Health Check COVID-19 screening at front door.
• Must provide Proof of vaccination or Proof of medical exemption and negative test
results.


Effective October 31st 2021:
• Must pass Daily Health Check COVID-19 screening at front door.
• Must provide Proof of fully vaccinated or Proof of medical exemption and negative test
results.


For the purposes of this Policy, “fully vaccinated” means having received the full series of a
COVID-19 vaccine or combination of COVID-19 vaccines approved by the World Health
Organization and having received the final dose of the COVID-19 vaccine at least 14 days ago.
“Proof of Vaccination” must be the electronic or paper receipt provided at the time of
vaccination. For the time being, showing this document upon entry is sufficient. (i.e. the Ontario
Ministry of Health document).


WWFC has developed a COVID-19 Safety Plan, which includes details about risks, mitigation, exposure procedure, new business operating procedures and communications.

Face masks are required at all times in the building, planes and simulators. We have implemented Plexiglas counter protection and extensive sanitizing in the building and aircraft. Please do not come to the Flight Centre if you do not have an appointment or flight booking.

If you are feeling sick or come into close contact with someone who has tested positive, please do not come to the Flight Centre. Get tested and follow Public Health guidelines.

If you have any questions, please contact Bob Connors, General Manager via email or call 519-648-2213.

If you are having symptoms and are going for a COVID test please fill out the COVID Exposure form.

NEW HOURS

As of June 14, 2021, WWFC hours will be 7am to 11pm. The first booking is 7:00am and wheels down is 10:45pm. Please do not arrive earlier than necessary and only be at WWFC for as long as needed.

RUNWAYS CAFE

Runways Café is open. Hours are Monday-Saturday, 8am-3pm.

INFO SESSIONS

Information Sessions are being held virtually. For dates and to sign up, fill out the form on the Info Sessions page. Find out more about Conestoga College and University of Waterloo aviation programs.

REMOTELY PILOTED AIRCRAFT SYSTEMS (RPAS)

The RPAS courses are running as scheduled. See the website for details. We’re still accepting flight review bookings, but won’t be scheduling any flight reviews until current government restrictions allow.